FUEL CARDS

OVERVIEW

Fuel is critical for many mobile businesses. It may represent a significant cost that can be hard to manage. Especially if you own or hire lots of vehicles. This category provides many businesses an opportunity to streamline and save.

There are many different ways to handle this as a business. Do you utilise a fuel card program tailored to your business needs or do you allow staff to claim on a per use basis? Do you use bulk fuel? While there are pros and cons for each, fuel cards provide a simple solution for most businesses.

THINGS TO LOOK OUT FOR

Hidden fees and charges
Some cards levy administrative charges on top of already excessive card charges. This can negate any discounts provided on fuel.

Surcharges at some operators
Some fuel stations apply a surcharge for using certain fuel cards. While not always large, these surcharges can add up fast.

Opportunistic staff behaviour
Without good controls the opportunity exists for employees to fill up non-work vehicles. Buying of non fuel products such as drinks and groceries on company cards is also a common problem.

Limited time offers
To attract new customers fuel cards often offer discounts off the fuel price for a limited time. While this may be attractive, consider the cost in the longer term. These discounts often revert to zero discount after a limited time. Further, the offer often applies to your local station only.

Kickbacks from operators
For vehicle maintenance, ask whether the charges are passed on at cost. Some of the most popular fuel cards charge full cost to the customer. The card supplier then receives a kickback from the service location.

BETTER BUYING OUTCOME

Choosing a fuel card that provides transparency and no hidden charges. Also consider one with fixed discounts and availability across Australia.

You should consider the following:

  • Low fixed card fees across the term of the arrangement
  • Fuel discount across all fuel types rather than a single fuel type
  • The ability for staff to use at a wide variety of locations
  • Detailed ATO compliant reporting to get control and streamline administration.
  • Adequate controls on cards to limit to the vehicle and what product purchases staff can charge
  • Bulk fuel often attracts other significant costs such as insurance, compliance, etc

THE DEAL

Supply Clusters has partnered with Caltex for simple fuel management.

Supply Clusters members receive the following benefits through Caltex:

  • Reduced, low-cost monthly card fee
  • Discounts across the entire range of fuels (excludes lpg)

Caltex customers enjoy:

  • Access to the largest dedicated fuel network in Australia
  • Simplified administration: cashless transactions minimising the need for receipts
  • 24/7 and remote access for online management of your fuel cards
  • Exclusive savings and special offers on other product purchases such as Secure Parking
  • Enhanced cost control: usage purchase limits, detailed reports and tracking tools to control your costs




THE BOTTOM LINE

Choosing the right fuel card can streamline your fuel cost management.

  • Choosing the wrong card opens you up to fees and surcharges which erodes your discounts
  • Choosing the right supplier delivers effective fuel cost management

You should choose a provider that offers:

  • Transparent fees and charges
  • A large network of stations
  • A streamlined administrative platform

FIND OUT MORE

Supply Clusters site usage policy. by using this site, you agree to our Privacy Policy. When information is submitted via this site, you consent to the collection, use and disclosure of that information with this Privacy Policy. Supply Clusters is compensated by the merchants we promote. © 2018 Supply Clusters of Australia. All rights reserved. All advice is general and may vary depending upon your specific circumstances. General Disclaimer available here. - Membership Agreement available here. All monetary values are in Australian Dollars ($AUD). ABN: 11 060 096 960.